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Ocado Careers

Assistant Company Secretary

Hatfield, UK


Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age, or disability or union membership status.
About the role
This is an exciting opportunity for a qualified Assistant Company Secretary to join our company secretariat team partnering with our Group Operations. You will be joining one of the fastest growing global tech solutions companies who offer flexible working, good benefits and growth opportunities for the right person.

As the Assistant Company Secretary, you will be responsible for day-to-day company secretarial support duties working closely with the Legal, Regulatory, Compliance, Risk, Finance and HR teams to ensure full company compliance.

You will be
• Supporting the production of the Annual Report and Accounts as well as coordinating with other teams to draft and review the non-financial aspects of the report. You will also assist with the verification and compliance of the Annual Report and Accounts.
• Assisting with Board and Committee meeting preparation, including drafting governance-related Board and Committee papers.
• Leading on the drafting and distribution of the AGM ancillary documents to shareholders, including Notice of Meeting.
• Supporting the Senior Assistant Company Secretary on the management of Ocado Share Schemes, assisting with responding to shareholder and employee queries regarding the shareholdings and incentives, including liaising with the registrar, People team and share plan administrators.
• Facilitating the smooth operation of the subsidiary companies, including helping to organise board committee meetings and distribute papers in a timely manner, maintaining the statutory records and books for all Group companies (Circa 40 companies in the UK and overseas) and ensuring all Companies House (and equivalent) filings and subsidiary accounts are submitted and the Group Structure Chart is maintained.
• Supporting the Senior Assistant Company Secretary to deliver a new subsidiary governance framework.
• Supporting transaction work, including due diligence requests and obtaining board approvals.
• The right person will be up-to-date on legal, company law and regulatory environment developments and appraise Company Secretary; assist with development of directors and induction of new directors.
• Monitoring and ensuring compliance with the continuing obligations under the UKLA Listing Rules and other rules; prepare and release routine Stock Exchange announcements; maintain insider lists; make listing applications; assist in compliance with the Ocado Share Dealing Code and deal with requests from employees and directors.
About you (experience we seek)
• An experienced and qualified chartered secretary (ACS or equivalent)
• Law or Business degree preferable.
• Listed company experience preferable.
About Us
Our teams are putting the world’s retailers online using the cloud, robotics, AI, and IoT. We provide services to partner clients globally via our innovative advanced robotics technology, known as the Ocado Smart Platform ("OSP"), this drives our highly automated, multi-million pound Customer Fulfilment Centres (CFCs). In our CFCs - together with the proprietary software applications - we operate a world-class online grocery business that automates the single pick of products, ready for your online delivery.
What we offer you
Our employee benefits are designed for you, we care about people and we’ve ensured we have a wealth of benefits that focus on your well-being. We regularly review our benefits to ensure we are supporting our employees appropriately.
• 30 days ‘working from anywhere in the world’ policy
• Wellbeing support through dedicated apps and an Employee Assistance Programme
• 25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)
• Pension scheme (various options available including employer contribution matching up to 7%)
• Generous Private Medical Insurance (within the first month of joining!)
• Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)
• 22 weeks paid maternity leave and 6 weeks paid paternity leave (once relevant service requirements
• Train Ticket loan (interest-free)
• Cycle to Work Scheme
• Free shuttle bus to and from Hatfield Train Station to the Hatfield offices
• Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices
• Opportunity to participate in Sharesave and Buy as You Earn share schemes
• 15% discount on and free delivery for all employees (within the first month of joining!)


About Ocado Group

When our journey started, we were all about changing the way people shop for groceries. 20 years later, we’re developing our own ground breaking technology, opening multiple sites at an accelerating rate and engaging in exciting new business partnerships around the world!

Transforming an industry also means transforming the way we do business.   As we continually develop new technologies and customer propositions, we’re looking for the Everyday Pioneers to lead us into the next stage of our evolution: enhancing our capabilities, inspiring our teams and developing new ways of working.

Changing the way the world shops, for good.

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